Analytics

Getting Started

Open Analytics from the sidebar. The dashboard is split into two tabs: Insights and Usage. Insights covers team activity, engagement, and task execution. Usage covers media storage, annotation activity, and file breakdowns.

A date range picker in the toolbar lets you filter all data to a custom time window. Every chart and metric updates in real time as you adjust the range. The dashboard also compares the selected period against the previous period of equal length. For low-volume data, the UI may show absolute deltas instead of large percentage swings so the summary stays readable and honest.

Custom Date Ranges

Click the date range picker in the top-right corner of the Analytics toolbar to choose a preset or define a custom window. All metrics, charts, and comparisons recalculate instantly. The comparison period (labeled in each section header) is always the preceding window of equal length — for example, selecting the last 30 days compares against the 30 days before that.

Executive Summary

At the top of the Insights tab, a computed headline surfaces the single most impactful trend — whether publishing velocity, team engagement, or active participation changed the most. A metadata row shows the last update time, timezone, and any low-volume or partial-data warnings. Below it, a KPI strip shows four key numbers at a glance: total posts, total comments, active contributors, and the engagement rate multiplier.

Overview Dashboard

The overview section aggregates your workspace’s core numbers: total posts, comments, reactions, annotations, members, and projects. Each metric shows the current period value alongside a comparison against the previous period. When the prior period is too small to make percentages meaningful, the dashboard falls back to raw deltas instead of exaggerated percentage callouts.

Team Health

Four health indicators help you assess the overall well-being of your team’s collaboration patterns. Each uses a traffic-light system (green, amber, red) to flag areas that might need attention.

Contributor Diversity

The percentage of members who are actively posting. A low number means only a few people are sharing updates, which can signal disengagement or unclear expectations.

Average Response Time

How long it takes, on average, for a post to receive its first comment within the selected range. If no posts received a reply yet, the dashboard shows an empty state instead of an estimated value.

Active Contributors

The number of unique people who posted, commented, or reacted in the selected range. This is compared against the previous period using the same activity-based definition.

Shared Activity

How much activity comes from beyond the top 3 contributors. A low share outside the top 3 means knowledge is concentrated, which creates risk if key people leave. On very small datasets, the dashboard marks this as low volume instead of over-interpreting the result.

Period Comparison

The period comparison section visualizes posts, comments, and reactions as side-by-side horizontal bars for the current vs previous period. Each metric shows either a percentage change or a raw delta, depending on whether the comparison base is large enough to support a trustworthy percentage.

Post Activity

An area chart showing post creation over the selected date range. The chart automatically adjusts its label granularity for longer or sparser windows, and the header also displays the average posts per week to give you a sense of the team’s baseline publishing cadence.

Engagement Trends

A combined chart plotting comments (as a filled area) and reactions (as a line) on the same axis. This lets you compare how much discussion vs quick feedback your team is generating over time.

Task Metrics

If your workspace uses tasks, the dashboard shows execution metrics including tasks completed this period, completion rate, overdue count, and average days to completion. A stacked progress bar visualizes the current distribution across all six statuses (Backlog, To Do, In Progress, In Review, Done, Cancelled).

Below the status breakdown, a task throughput chart plots created vs completed tasks over time as side-by-side bars, so you can see whether your team is keeping up with incoming work.

Top Contributors

A ranked list of the five most active members by total activity (posts + comments + reactions). Each row shows the contributor’s avatar, name, post and comment counts, and a total activity number. Use this to recognize active contributors and identify team members who might need encouragement.

Project Activity

Each project is listed with its total activity (posts + comments + reactions), a percentage trend compared to the previous period, and a proportional activity bar. Projects with declining trends are highlighted in red, growing projects in green. This helps you spot which projects are gaining momentum and which might be stalling. The summary card above this section reports how many projects had activity in the selected range, not just how many exist.

Usage Analytics

The Usage tab (accessible via the tab bar at the top of the Analytics page) focuses on storage, media, and annotation metrics. It opens with a KPI strip showing total files, total estimated storage in use, total annotations, and media coverage (the percentage of posts that include at least one media attachment).

Media Metrics

A cumulative storage chart shows estimated total storage in use, with separate callouts for how many bytes were added during the selected period. Beside it, a breakdown by file type (image, video, audio, 3D model, sprite) lists each type’s file count, proportional bar, and total size. Below the chart, the top uploaders section ranks team members by storage used, showing file count, percentage of total, and bytes consumed.

Annotation Metrics

The annotation section breaks down total annotations by type (image vs video) with proportional bars and percentage splits. An “Annotations Over Time” bar chart shows daily annotation activity, helping you track how actively your team is using the review workflow.

Comments vs Reactions

A side-by-side comparison on the Usage tab showing total comments and total reactions with proportional bars. Below the comparison, per-post averages (average comments per post and average reactions per post) provide a normalized view of engagement quality.

Exporting Data

Click the export button in the toolbar to download your analytics data. Exports include the currently selected date range plus supporting metadata such as timezone, update time, and any data quality warnings, making it easier to share reports with stakeholders or archive snapshots for future reference.

Tips & Best Practices